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Set up an email organizational system. You can program your email to automatically sort itself for you based on certain conditions such as, the sender or the title. Some email programs such as MS Outlook will even let you color code your email, to allow you to sort them more efficiently and differentiate between important and non-urgent emails.

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And remember there is unpaid act as well as a virtual front desk staff. You have pay out time stored on your accounting, preparing invoices and billing clients, banking, all types of unpaid work and this time can add up.

Customer Support Tool Define work schedules. Most likely, your virtual assistant is doing work in a different time zone and difficulty is the case, your morning is her wee hours and vice versa. It is ok if you provide her a small time plan indicating your preferred hours of working an individual. Or at least identify a particular schedule to send your instructions so she can work attached to it promptly compared to on the subsequent shift. Purchasing have something urgent subsequent to the shift, discover call or send her an SMS so she can address it immediately.

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Reduce Phones - If you're a phone person, consider switching to email only. Have a voicemail message encouraging folks to send an email or use a service like GotVoice to transform your voice messages into emails.

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Never give feedback when you angry. Easier said than done, right? If there's someone on your team that drives you crazy, let them become your assistant's pet project. I've even been known to tell my assistant to for you to my corrective statements during practice. Like, "Katie is working my last nerve today, please make without I'm not picking on her at application." Hopefully this keeps Katie from as being a puddle of tears inside locker bed room.